Adjust the email templates below to contact community partner organizations Â鶹ӳ» service opportunities. You can refer to the Community Service Advising webpage for more general tips and strategies for identifying and reaching out to community organizations.
Initial Communication
Template 1: Email to contact organization of interest
Dear (Volunteer Coordinator),
My name is Maya Smith and I am a sophomore majoring in biomedical engineering at Case Â鶹ӳ». In the past, I did a lot of volunteer work with animals and I am looking for similar opportunities in Cleveland. I wanted to reach out to see what types of opportunities might be available at your organization. I am generally available on Monday afternoons after 1 p.m. and anytime on weekends. Thank you and I look forward to hearing Â鶹ӳ» opportunities at your organization.
Template 2: Email to contact organization Â鶹ӳ» an existing opportunity
Dear (Volunteer Coordinator),
My name is Jason Wang and I am a graduate student in the MBA program at Case Â鶹ӳ». I recently saw the Finance Internship volunteer opportunity at your organization, and I wanted to learn more. I am interested in nonprofit management and think this opportunity would be a great way to contribute my skills towards a worthy cause. I look forward to hearing more from you Â鶹ӳ» this opportunity.
Template 3: Email to contact an organization to set up a group service opportunity
Dear (Volunteer Coordinator)
My name is Xavier Jones and I am the student service chair of Sigma Alpha Epsilon, a fraternity at Case Â鶹ӳ». In my role, I encourage members of my fraternity to get involved in the community and I also organize occasional group projects for the chapter members. I think the mission of your organization would be interesting to many of our members and I was looking for ways to get involved. In particular, I was hoping to organize a service opportunity for 30 students on a Saturday in October. We are flexible as to the nature and time frame of the opportunity. Please let me know if you would have any opportunities available for our group. If not, I would still be interested in learning Â鶹ӳ» other ways our group or chapter members could help out. Thanks and I look forward to hearing from you.
Follow Up Communication
If you have not heard back from your contact after approximately one week, you can follow up by email or phone. Below are sample templates you can adjust for follow up communications.
Template 1: Email follow-up
Dear (Volunteer Coordinator)
I emailed you last week Â鶹ӳ» volunteer opportunities at your organization and I wanted to follow up to make sure you received my email. If you need any additional information, feel free to let me know. Thanks, and I look forward to hearing from you.
Template 2: Phone call script
"Hello, may I speak to (Volunteer Coordinator) or the best person to talk to Â鶹ӳ» volunteering at your organization?"
"My name is Maya Smith and I wanted to follow up Â鶹ӳ» an email I sent last week Â鶹ӳ» volunteer opportunities. I am a student at Case Â鶹ӳ» and I was hoping to learn Â鶹ӳ» ways I could get involved with your organization."